Vanta-Pilot: Procurement & Purchasing Co-Pilot

The Procurement & Purchasing Co-Pilot streamlines supplier engagement, automates RFQ workflows, and optimizes material acquisition costs.

1. Features & Capabilities

When stores or workshop supervisors raise a Material Request:

Value & Volatility Evaluation: Computes total PR value against the configured threshold (KES 50,000).
Routing Recommendation:
- Direct Purchase Order: For low-value standard fasteners or urgent short-lead items.
- Outbound RFQ Broadcast: For high-value panel orders (e.g. $>20$ sheets of MDF/marine ply) or volatile fittings.
Executive Rationale: Generates concise justifications for storekeepers and procurement managers.

When competitive bids arrive from suppliers:

Composite Scoring ($0-100$): $$\text{Score} = (\text{Price Score} \times 0.50) + (\text{Lead Time Score} \times 0.30) + (\text{Delivery Reliability} \times 0.20)$$
Price Competitiveness: Compares quoted unit rates with previous purchase receipts.
On-Time Reliability: Assesses historical on-time delivery rates for the vendor.